Save Time
Follow-ups, reminders, data entry, and scheduling run on autopilot. The hours you spend on admin go back into selling, delivering, and thinking.
20+ hrs back per week
AI, CRM & Automation Agency
Automate your business. Scale without the chaos.
We build AI-powered systems that capture your leads, follow up in minutes, book your calendar, and run the repetitive work for you, so you can focus on the parts of the business only you can do.
AI Employee active
New Leads
24Dana R.
Facebook Ad
Marcus L.
Website
AI Qualified
16Priya S.
Hot Lead
Jon B.
Follow-up
Booked
9Alicia M.
Tomorrow 2PM
- AI replied to inquiry12s ago
- Appointment booked2m ago
- Follow-up sequence fired5m ago
Built on the platforms your business already runs on
GoHighLevelZapierMakeOpenAIClaudeTwilioStripeSlackCalendlyMeta AdsGoogle AdsWebhooks
Why Simflow Bureau
Systems that pay for themselves in the first month
We do not sell software setups. We build outcomes: time back, faster responses, more booked calls.
Increase Revenue
Speed wins deals. When every lead gets an instant, personal response and a booking link, more of them turn into paying customers.
5 min lead response time
Reduce Manual Work
If a task happens twice a week and follows rules, it should not need a human. We map your operations and automate everything that repeats.
90% less repetitive admin
Services
Everything you need to run on autopilot
One partner for the full stack: strategy, CRM, AI, and the automations that tie it all together.
CRM Setup
A CRM built around how you actually sell. Pipelines, custom fields, tags, and automations configured so every contact, deal, and conversation lives in one place your team actually uses.
- GoHighLevel implementation
- Data migration
- Team training
AI Employees
AI agents that answer inquiries, qualify leads, and book appointments 24/7 in your brand voice. They never miss a message, never forget a follow-up, and hand off to humans exactly when they should.
- AI chat & voice
- Lead qualification
- Human handoff rules
Business Automation
End-to-end systems that connect your tools and remove the manual steps between them.
Sales Funnels
Landing pages and funnels engineered to convert traffic into booked calls and sales.
Workflow Automation
Triggers, conditions, and actions that run your standard procedures without supervision.
Lead Management
Every lead captured, scored, routed, and followed up. Nothing slips through the cracks.
Email Marketing
Nurture sequences and campaigns that sound like you and sell while you sleep.
SMS Automation
Text follow-ups with 90%+ open rates: reminders, confirmations, and reactivation campaigns.
Pipeline Automation
Deals move themselves. Stage changes trigger tasks, follow-ups, and notifications automatically.
Website & Funnel Development
Fast, conversion-focused websites wired directly into your CRM and automations.
Booking Automation
Self-booking calendars with reminders and no-show recovery that keep your schedule full.
Business Consulting
Not sure where automation fits in your business? We audit your operations, find the bottlenecks costing you the most, and hand you a prioritized roadmap. Then we build it with you.
Process
From chaos to system in five steps
A proven path from first call to a business that runs itself. Most builds go live in 4 to 5 weeks.
- 01
Discovery
Week 1We map how your business actually runs today: where leads come from, where they stall, and which tasks eat your team's hours.
- 02
Strategy
Week 1-2You get an automation roadmap ranked by impact. We agree on scope, timeline, and the metrics that define success before anything gets built.
- 03
Build
Week 2-4We build your CRM, workflows, AI employees, and integrations in a staging environment. You see progress weekly, not at the end.
- 04
Launch
Week 4-5Every automation is tested against real scenarios before it touches a live lead. Then we flip the switch and train your team.
- 05
Optimize
OngoingWe watch the data, tune what underperforms, and expand what works. Your system gets sharper every month it runs.
How It Flows
From stranger to customer, without you touching it
This is the journey every lead takes through a Simflow system. Every step below runs automatically, day and night.
Lead Capture
Forms, ads, chat, and calls feed one system
CRM
Contact created, tagged, and assigned instantly
Automation
Follow-up starts within 60 seconds
AI Qualification
AI asks the right questions, scores the lead
Appointment
Qualified leads book straight into your calendar
Sales
Your team shows up to warm, prepared prospects
Follow-up
Reviews, referrals, and repeat business on autopilot
Average time from new lead to booked appointment:under 4 minutes
No human involved until the sales call
Results
Numbers that come from systems, not luck
0+
Automations Built
Across CRM, marketing, sales, and operations
0+
Hours Saved
Manual work removed from client teams every month
0%
Automation Accuracy
Workflows that fire correctly, tested before launch
0x
Faster Lead Response
From hours of waiting to minutes, around the clock
Featured Work
Real businesses, real systems shipped
A sample of what happens when manual operations become intelligent systems.
Real Estate
24/7 lead engine for a growing brokerage
- The Problem
- Agents were responding to portal and ad leads hours late. By then, most had already spoken to a competitor.
- The Solution
- AI employee answers every inquiry in under a minute, qualifies budget and timeline, and books viewings directly into agent calendars with automatic reminders.
- GoHighLevel
- AI Chat
- SMS
- Calendar Sync
58s
average first response
+41%
more booked viewings
0
leads left uncontacted
Dental Clinic
Front desk that never puts patients on hold
- The Problem
- Missed calls and no-shows were costing the clinic thousands in empty chair time every month.
- The Solution
- Missed-call text-back, automated recall campaigns, and a reminder sequence that confirms every appointment twice.
- GoHighLevel
- SMS Automation
- Voice AI
-63%
no-show rate
12hrs
front desk time saved weekly
Coaching & Education
Launch system for a coaching program
- The Problem
- Every cohort launch meant two weeks of manual emails, payment chasing, and onboarding spreadsheets.
- The Solution
- Full launch funnel with automated enrollment, payment recovery, onboarding drip, and community access provisioning.
- Sales Funnels
- Email Sequences
- Stripe
- Workflows
2wks
of launch admin eliminated
+28%
payment recovery rate
About Your Specialist
I'm Roanne Torres.
Seven years freelancing taught me where businesses actually lose time and leads. Now I build the fix: GoHighLevel CRM systems, AI workflows, and the automations that quietly run your operations. HighLevel Certified Admin, certified email marketer, and the person behind every Simflow Bureau build.
HighLevel Certified AdminCertified Email Marketer
Testimonials
What owners say after the switch
“Working with Roanne was one of the best decisions we made for our online course. She helped us organize our content, build the student experience inside GoHighLevel, and automate the entire onboarding process. She was proactive, detail-oriented, and consistently suggested improvements we hadn't even considered. It felt like having a true systems partner rather than just a freelancer.”
Louise
TVCO, Virtual Assistant Course
FAQ
Questions owners ask before they commit
Straight answers, no sales script. Anything else, bring it to the strategy call.
Service businesses that live on leads and appointments: real estate, clinics, coaches, agencies, home services, and professional services. If your growth depends on responding fast and following up consistently, automation will move the needle.
No. If you have one, we audit it and rebuild what is underperforming. If you do not, we set you up on GoHighLevel and migrate your contacts, pipelines, and any active campaigns from your current tools.
Most systems go live in 4 to 5 weeks from kickoff. Simpler builds ship faster. Larger projects with multiple integrations or AI employees can take 6 to 8 weeks. You get a firm timeline after the discovery call, and you see progress weekly.
An AI agent trained on your business that handles conversations over chat, SMS, or voice. It answers questions, qualifies leads, books appointments, and escalates to a human when the conversation needs one. It works around the clock and never forgets a follow-up.
Every project is scoped after a strategy call, so you only pay for what your business needs. Builds are a fixed project fee. Ongoing optimization and support are optional monthly retainers. No surprise line items.
Every build includes 30 days of post-launch monitoring and tuning. After that, you can keep us on retainer for optimization or take the system in-house. Either way, you get full documentation and your team gets trained.
Done badly, yes. That is why every message sequence is written in your voice, every AI agent is trained on your actual offers, and human handoff rules are built in from day one. Customers get faster, more consistent service. Most cannot tell where the automation ends.
Let's build your intelligent business.
Tell us how your business runs today. We'll show you exactly what to automate first and what it will do to your bottom line.
- 30 minutes, no obligation
- Walk away with an automation roadmap
- No pressure, no scripted pitch